Follow Through Keeper

The Follow Through Keeper is the witness who debriefs with the Vision Keeper (Alana) after community conversations land — through the Tending the Living Day practice, after a public post that surfaced a real ask, or after a hard moment in circle — and helps carry what surfaced into action. The role exists because the Office's work is relational: people come because Alana made space, and the Follow Through Keeper tends what happens after that space, keeping threads alive across days and cycles so promises don't slip and tender openings don't close.

Status: In development. Currently held informally by Truman; Alana named the role formally on 2026-05-04. Approx. count: 1 (rotation possible) Languages: EN (ES welcome)

What this role holds

"I would like to check-in with you to let you know what happened and ask for your support in helping me following through on what happened in those calls." — Alana, 2026-05-04

This is not a project manager role. It is a witness role: hold what was heard, reflect it back faithfully, and gently keep the thread alive. The Follow Through Keeper does not manage Alana's relationships — they companion the process of tending them across the rhythm of cycles.

In the Kichwa ecological schema, the Follow Through Keeper maps to the Wasikamayuk (supporting steward) function and is the most natural holder of Minga facilitation after a Rimanakuy surfaces action needs. See Wasi, Sacha, and the Kichwa Ecological Role Schema and Rimanakuy and Minga for the underlying framework.

Time commitment

Mode	Duration
Steady	~30–60 min/week debrief with Alana, anchored to South Day inside each sub-cycle
Pulse	Additional 15–30 min when a community conversation surfaces something needing follow-through
Cyclical	Light reflection at the close of each ~28-day cycle to harvest what landed and what slipped

The cadence breathes with the Medicine Wheel Spiritual Container — not an inbox role, a tending role.

Skills welcomed

Listening without rushing to fix.
Holding multiple threads lightly, without dropping any.
Writing short, clear notes someone else can read later.
Comfort with grief, joy, and the ordinary discomfort of unfinished things.
Familiarity with Tending the Living Day (or willingness to learn it from Alana).
Some experience with Indigenous, contemplative, or restorative practice traditions is welcome but not required — a beginner's mind, held with respect, is enough.

Not required: project management certifications, productivity systems, or follow-up instincts honed in sales contexts. This role is the opposite of those.

How to enter

A four-step process:

Complete the Earth Stewardship Program orientation, so you understand the ground the work stands on.
Have an introduction conversation with Alana, including a walk-through of Tending the Living Day.
Sit in on one community check-in with Alana (with the participant's consent) to feel the texture of the work.
Hold one debrief under shadowing, then one independently with Alana's review, then begin holding the role.

How to leave gracefully

Give at least two cycles' notice when possible — this work has a thread that needs to be handed, not dropped.
Hold an exit conversation with Alana to surface anything still outstanding.
Co-write a short transition note for the next holder (keep it under a page; trust the next person).
The role can rotate — multiple people may hold it across different months. Stepping out for a season is not stepping away.

Accountability rhythms

Rhythm	Cadence
South Day check-in	Weekly, ~30–60 min with Alana (South Day = direction of action, movement, vitality in the Medicine Wheel Spiritual Container)
Moonday alignment	Start of each sub-cycle — confirm what is outstanding from the prior week
Earth Day reflection	Close of each cycle — what did this cycle ask the role to carry? What was tended? What slipped?
Quarterly retrospective	Around each solstice / equinox community gathering

Notes go in a shared location to be determined with Alana — likely a project file or private channel. This is not a public log, given the relational nature of the conversations.

Relationship to other roles

Community & Membership Coordinator — Both roles hold relational continuity, but at different scales. The Community & Membership Coordinator tends the wider membership's onboarding and harm-repair; the Follow Through Keeper tends the facilitator's (Alana's) wake after individual conversations. The boundary is an open question noted for Alana.
Medicine Wheel Cycle Facilitator — The Follow Through Keeper does not facilitate ceremonies; they debrief after the relational moments ceremonies and check-ins produce.
Rimanakuy and Minga — The Follow Through Keeper is the most natural Minga facilitator when a community conversation surfaces an action thread, per the Kichwa schema mapping in the combined roles document.

Open questions

The following are unresolved as of the role's current development stage:

Boundary with Community & Membership Coordinator — Is the distinction between these two roles clear enough as written, or do they need a shared boundary document?
Is South Day the right weekly cadence? South (action) fits Alana's described need; Moonday (cycle start) or Earth Day (integration) are alternatives worth considering once and noting the why.
Training material form — Alana indicated the role should be "fleshed out, then made available for others to take on with the appropriate training material." Format (written guide, co-held sessions, or other) remains open.
Visibility — Whether this role is named publicly on the website or held quietly is an open question with design implications for how people relate to it.
Confidentiality convention — What can be written down vs. only carried? A shared explicit convention is needed before the role expands beyond the current informal holding.
Spanish — Whether the role is available in Spanish from day one (paired with a Bilingual Coordinator) or begins English-only with Spanish added in a later cycle is unresolved.

Resources

Medicine Wheel Spiritual Container — for the six directions and the cycle rhythm; especially South Day (action) and Earth Day (integration).
Wasi, Sacha, and the Kichwa Ecological Role Schema — for the Wasikamayuk / Minga facilitator framing of this role's function.
Rimanakuy and Minga — for the community-research and action-band practices the role companions.
Earth Stewardship Program — prerequisite orientation pathway for entry.
Tending the Living Day practice guide — to be obtained from Alana; this role uses it in every debrief.